Changelog

What's changed in ClockRota.

One entry per release, newest first — open one to see everything it changed. The app is updated continuously, so everything below is already in the ClockRota you log in to.

v1.2

The rota on one screen, with every change undoable

15 changes

  • The rota is one week on one screen

    The rota builder is now a single week grid — people down the side, seven days across — with the shifts nobody is on pinned in a row at the top. It used to switch between a week view and a day view, with separate modes for building, reordering and tagging.

  • Every change on the rota can be taken back

    Each change you make on the rota now goes onto a list of steps you can take back one at a time, including on a week already sent to staff. Until now the only way back was to make the change again by hand, or revert a shift to what staff were last sent.

  • Save a day and put it on another

    A day you have built can be kept under a name and put onto any day from tomorrow onwards, with its roles, times, notes and tags and nobody on the shifts yet. It replaces Copy a day, which only reached this week and last.

  • Bulk changes to a sent week are flagged for sending

    Bringing last week across, or putting a saved day onto a week staff have already been sent, now marks the week as having changes to send, and taking those steps back restores every shift it removed. Before, a bulk change could leave the week reading as sent, so staff were never told.

  • A shift somebody has clocked into stays theirs

    Once somebody has clocked in, their shift can only have its finish time and notes changed. The rota builder used to let the times and role be changed underneath them, which could move their hours into a different pay run.

  • Signing off hours and answering corrections happen in one place

    Hours now holds everything waiting on a decision: shifts to sign off and correction requests from staff, side by side, each opening in place. Corrections used to sit on a screen of their own, so a manager could clear one queue and still be stopped at the pay run by the other.

  • Swaps, claimed shifts and call-offs share one Cover screen

    Every shift that needs a different person now sits on one Cover screen, soonest shift first, whatever route the gap arrived by. Swaps and call-offs used to live on two screens, each sorted by when the request came in rather than when the shift is. Leave keeps its own screen, rebuilt the same way.

  • A pay period names everything stopping it closing

    Each thing that blocks a close is now listed on its own line with the people it covers and a button to deal with it. The screen used to name the first problem and add “+ more”, with no way to see the rest.

  • A closed pay period stays as it was paid

    A closed period now keeps the file you downloaded and the pay rates it was closed on, so re-downloading gives the identical file and a later pay rise leaves its cost alone. Hours added or holiday approved into a paid week afterwards now reach the next pay run. Before, a closed period’s cost followed today’s rates, and some late changes reached nobody.

  • Nobody is left off the pay file

    Someone who left during a pay period is now on that period’s file with their hours, marked as having left, and a period will not close while anybody with hours in it has no hourly rate. A leaver’s hours used to drop out of the file without a word.

  • Holiday waiting for a decision is dealt with before the pay run

    A pending accrued-holiday request inside a period now has to be decided before that period can close, and pending annual leave is shown alongside it. Such a request used to be invisible to the close, so its hours could land after the period had been paid.

  • Payroll is only for managers trusted with wages

    A manager who is not allowed to see wages no longer sees Payroll at all, and closing a period is now something the owner grants separately in Permissions. Previously any manager could open the payroll screens and close a period.

  • Find any setting by searching for it

    Settings now opens on a search across every individual setting, with all of them listed beneath it under the page they live on. Settings used to be a column of page links, so finding one setting meant knowing which page held it.

  • Working across venues: you choose where you start

    If you belong to more than one venue, the browser now asks which one you are working in when you first sign in, shows each venue’s town beside its name, and remembers your choice. It used to drop you into the first venue alphabetically without saying so.

  • Every manager page redrawn

    Timesheets, Payroll, Staff, Settings, Support, the sign-in pages and venue setup have all been rebuilt to one consistent design, with larger controls and plainer wording. What each page does is unchanged apart from the changes listed above.

v1.1

Unfilled shifts show on the rota, and typed-in times are marked

12 changes

  • Timesheets is always one press away

    Timesheets now sits permanently in the Manage bar, just after Hours. It used to appear only when something was waiting in it, so on a quiet week there was no way to reach the page at all.

  • Shifts with nobody on them show up on the week

    A shift created without anyone on it now draws in an Unassigned row at the top of the week, with a count of how many are still to fill, and the wage total says when it is counting filled shifts only. The week view used to leave them out entirely, so a shift nobody was on stayed invisible until the day it came round.

  • Take somebody off a shift without deleting it

    A shift can now be emptied and left on the rota for somebody else to pick up. Until now the only way to remove a person was to delete the whole shift and build it again from scratch.

  • Clearing a rota keeps the hours somebody worked

    Deleting a shift that has clocked hours recorded against it is now refused, and clearing a week or a day keeps those shifts and names the people they belong to. A clear used to take the recorded hours with it and say nothing about it.

  • The person losing a shift is told about it

    Move a shift to a colleague and republish, and the person it came from now gets a line saying it is no longer theirs and who has it now. They used to be told nothing at all — the only notice went to the person receiving it.

  • Adding a shift lands on the day you pointed at

    Every way of adding a shift now opens on the day you clicked. One of them always opened on Monday whatever day you were looking at; it has been removed rather than patched, and hovering a day offers the add strip directly instead.

  • Times somebody typed in are marked as typed in

    A clock-in or clock-out entered by a manager, or corrected by a staff member and approved, is now labelled as entered — on the timesheet, on that person’s own shift, and in the payroll export, which names who entered each end. Such a time can also no longer be reported as matching the rota. Previously a typed time was indistinguishable from one a clock had recorded.

  • A refused payroll close says why, and the reason stays

    When a period will not close, the screen now carries a line naming the date and the reason in plain words — including whose holiday pay-out exceeds their balance, and by how much. The refusal used to appear once and vanish, and one of the reasons showed as a raw code.

  • A half-finished venue no longer locks you out

    Picking a venue whose setup was never completed now asks whether you want to carry on setting it up, and offers it only to its owner. It used to drop you into the setup wizard with no way out, and remember the choice, so the next sign-in went straight back there.

  • Somebody who has left cannot send anything with an old link

    A staff member who has been made inactive can no longer submit corrections, leave or availability using a clock link they still have. Anything they sent before they left is kept and can still be dealt with, marked so you can see they have gone.

  • Your clock-in PIN belongs to the venue you set it in

    Setting a PIN now writes it against the venue you are looking at, and every screen that sets one says which venue it is for. For anyone working at more than one venue this used to be a coin toss. Every PIN change is now recorded.

  • One typeface across the app, and figures that line up

    The browser app is now set in a single typeface, with every time, total and amount in figures of equal width so columns line up down the page. Small grey text and the buttons on the payroll screens have been darkened to be readable — several were previously ink on a dark fill.

v1.0

Payroll corrections carry into the next pay run

4 changes

  • Corrections to a closed payroll period reach the next one

    A payroll period cannot be reopened once you close it. Correct the hours on a shift inside a closed period now and the difference is carried into the next period’s export — a reduction as readily as a top-up. Before this, only one of the routes to changing recorded hours did that. Approving a shift with an edit, setting times by hand on the timesheet, and resolving an outstanding correction at close all changed the hours and left the export alone.

  • Managers correct times rather than proposing them

    A manager who knows a shift’s times are wrong now simply fixes them. The option to send proposed times to a staff member is gone: nothing let them accept it, reject it or reply, and it applied itself after seven days regardless. A manager answering a staff member’s correction says yes or no, and no leaves them free to send a fresh one.

  • Holiday balances keep up with approved hours

    Approving a shift, singly or in a batch, now recalculates the holiday a zero-hours staff member has accrued. The balance used to wait until that person next clocked in, which meant it never caught up at all for someone who had already left.

  • Cancel disappears once a swap has been accepted

    The button to cancel a swap request stayed on screen after the colleague had accepted it, and every press was refused. It now goes the moment they accept — once a swap is agreed, only a manager can undo it.

Rotas that cost what you planned

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