Build the week in one grid
Drag, drop, duplicate. People down the side, seven days across, and the hours add up as you go.
Free during the public beta. No card needed.
Built in a spreadsheet.Fixed in a group chat.Wrong by Tuesday.
Rota, clock-in and holiday for UK pubs, cafés and restaurants. Build the week, publish it, and the hours file your payroll pays from is already written.
- £0 while we're in public beta
- £9 to £49 a venue a month after it
- Every feature in every band
- Rota, clock-in and payroll export in one place
The rota isn't the hard part. Keeping it true is.
ClockRota is staff rota software for UK hospitality. It replaces the spreadsheet, the paper timesheet and the group chat with one app your whole team uses.
Before: A spreadsheet that breaks when you touch it
With ClockRota: A grid you build by dragging shifts onto people
Before: WhatsApp pings on your day off
With ClockRota: Staff are told the moment you publish
Before: Payroll maths done by hand every month
With ClockRota: Hours worked go straight into a payroll export
Rota planning, clock-in and payroll tools for busy venues.
Six things, one app, every one of them in every band.
Join the public betaEveryone hears when you publish
Push and email alerts go out the moment you publish. No more "I didn't see the paper rota".
Staff sort their own swaps
They agree it between themselves. You approve or decline.
Clock-in and attendance
Who's in, who's late, and the hours actually worked.
Payroll export
One row per person for the pay period: regular, overtime, bank holiday, Sunday and night hours, holiday and TOIL, from what staff actually clocked. Opens in Excel, and your accountant or bureau pays from it as it is.
Attendance stats
Real reliability data, so the next rota is built on what happened rather than what you remember.
£0 today, during the public beta
One band. Every feature. Priced by team size.
When the beta ends: £9 a month for up to 5 staff, then £10 more for each extra band of 5. Hire within a band and the bill doesn't change.
Band 2 · 6-10 staff
£19
per month, when the beta ends
You save £38 against monthly
Everyone counts, owners and managers included. More than 20? It keeps going at £10 per 5 staff.
- Every feature included
- 30-day free trial
- £0 today in the public beta
For a 10-person team, monthly against monthly, Deputy runs £36 to £47.50 a month and Planday from £29.90 a month on its cheapest published plan, which leaves out holiday management. Both climb with every extra person. ClockRota is £19 for any venue up to 10 staff, every feature included. Read the full Deputy and Planday comparisons.
Everything venue owners ask us.
Something else? Email hello@clockrota.co.uk and a founder answers.
What is rota software?
Rota software replaces the spreadsheet or WhatsApp message you currently use to plan staff shifts. You build the week's schedule in a visual grid, publish it, and every team member is notified automatically. ClockRota also handles clock-in, shift swaps and payroll exports, so the rota, timesheets and hours all live in one place.
What does ClockRota cost right now?
Nothing. ClockRota is £0 for the duration of the public beta. Every feature is unlocked, there's no card required and no usage limits. This is a beta, not a permanently free product: when we launch paid plans, pricing starts at £9/month for teams up to 5, and every plan will include a 30-day free trial.
What happens when the beta ends?
We'll give every beta user plenty of notice before billing starts, so nothing changes overnight. Pricing is banded by team size: £9/month up to 5 staff, then £10 more per band of 5, with every feature included in every band. Your price only moves when your team crosses a band. Hire within one and the bill doesn't change.
How does staff clock-in work?
Staff clock in and out from the ClockRota app on their iPhone, so you see who's in, who's late and the hours actually worked, and those hours flow into your payroll export. The Android app is coming; until then, a manager can email Android staff a clock-in link.
Can staff swap shifts themselves?
Yes. Team members arrange swaps between themselves in ClockRota, and you just approve or decline the final result. No more playing middleman across three group chats to cover a Saturday shift.
Do I need to install anything?
Not to run your rota: you build it in your browser. Your staff use the ClockRota app, on the App Store for iPhone now, with Android coming. Until then, Android staff clock in from a link their manager emails them.
The whole shift, in your team's pocket.
Staff see when they're on, clock in from their phone and read the venue's notices in one app. On iPhone now, with Android to follow.
£0 now. Fair later. Simple always.
Build your rota, publish it, and everyone knows where to be. We'll give you plenty of notice before anything changes.
Join the public beta